Parents Privacy Notice

Parents Privacy Notice Further Information

St John’s School and Sixth Form College collects and holds data on the parents/carers of students to provide them with information on attainment, progress, attendance and behaviour of the young person in their care. This contact information is an essential part of our business as it allows the academy to safeguard our young people. Some information collected will be used to make assessments on students’ eligibility for free school meals, bursaries and transport subsidies.

The categories of parent/carer information that we collect, process, hold and share include:

· personal information (such as name, address, telephone number(s), email address)

· special categories of data (such as gender, age, ethnic group and disability information)

· bank details and financial information for bursary assessments and transport subsidies

Why we collect and use this information

We use parent data to:

· share regular updates regarding pupil assessment, behaviour and attendance

· safeguard and provide duty of care to all stakeholders

· contact parents/carers in medical emergencies or other incidents

· assess students’ eligibility for free school meals, bursaries or transport subsidies

· administer admissions

The lawful basis on which we process this information

We collect and use parent/carer information under GDPR (Article 6(1), where it is necessary for compliance with a legal obligation and that the data subject has given consent to the processing of his or her personal data for one or more specific purposes. Under Article 9(2) of the GDPR, parent/carer personal data will only be processed for the purposes of carrying out our obligations in safeguarding our young people.

Collecting this information

Whilst the majority of information you provide to us is mandatory, some of it is provided on a voluntary basis. In order to comply with data protection legislation, we will inform you whether you are required to provide certain parent/carer information or if you have a choice in this.

Storing information

Both physics and electronic security measures are taken to ensure the security of the data provided.  We hold parent/carer data for six years following the end of the pupil’s education in Year 11. SEN and child protection data is held until a pupil is 25 years old.

Who we share this information with

We routinely share this information with:

· Other education establishments and alternative providers

· Police service

· Child Health service

· Education psychologists

· DfE and local authority services

· One Point Service

Why we share parent/carer information

We do not share information about parents/carers with anyone without consent unless the law and our policies allow us to do so.  Under data protection legislation, you have the right to request access to information that we hold about you. To make a request for your personal information, withdraw your consent, or be given access to your child’s educational record, contact Vicky Howard.

Complaints

We take any complaints about our collection and use of personal information very seriously. If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance. To make a complaint, please contact our data protection officer. Alternatively, you can make a complaint to the Information Commissioner’s Office

 · Report a concern online : https://ico.org.uk/concerns

Further information If you would like to discuss anything in this privacy notice, please contact Chris Parker, Deputy Headteacher.